Receptionist cum Admin Assistant

Front Office & Reception Duties

• Serve as the main contact point for general inquiries from internal employees and external visitors:

  • Greet and welcome guests/clients/candidates in a professional and friendly manner;

  • Manage visitor registration, access cards, and direct them to the appropriate person/meeting room; 

• Manage daily incoming/outgoing correspondence, parcels and delivery services; ensure proper recording and distribution;

• Maintain the reception area, meeting rooms and common areas to always ensure a clean and organized appearance; 

• Support meeting arrangements: check calendar, book rooms, prepare refreshments and ensure necessary stationery is in order; 

Office Administration

• Monitor and manage office supplies, stationery, and pantry items; keep updated on stock and purchase requests when needed; 

• Coordinate with vendors and service suppliers for office maintenance, cleaning, equipment repair, delivery and other administrative services; 

• Keep track of office admin expenses, update reports and coordinate with the other departments for timely submission and payment; 

• Make the arrangements for the business trip, travel, and accommodation. 

• Assist in maintaining and updating contact lists of employees, vendors and service contracts; 

Other Internal Activities 

• Provide logistical and administrative support for internal activities, such as employee birthdays/rewards, company gatherings, special events (General Meeting, Year-end Party, etc.); 

• Support with onboarding logistics for newcomers (workstation set up, welcome materials, parking cards, etc.); 

• Handle ad-hoc tasks as assigned by the Manager.